PM FPX 3000 Assessment 3 Trip of a Lifetime

Student Name

Capella University

PM-FPX3000 Principles of Project Management

Prof. Name:

Date

Version Control

1.0 Notes:

Initial project plan release.

2.0 Notes:

Completed project plan release.
Project Charter Budget adjustments.
WBS chart adjustments.

Project Charter

Project Title: Western Europe & Iceland Expedition
Project Start Date: 25/2019
Project Finish Date: 25/2019
Budget: $35,000.00

Cruise: $10,980.00
Flights: $7,383.00
Passports: $600.00
Transportation: $1,150.00
Excursions: $1,300.00
Souvenirs: $1,200.00
Meals: $1,250.00
Misc.: $200.00
Emergency Funds: $5,000.00
Unused Funds: $5,937.00

Project Manager: Dean M. Slocum

Project Objectives:

The four members of the Scott family will visit five countries within three weeks using a budget of $35,000. The plan will include a detailed itinerary with time and cost considerations for travel to the departing seaport, return trip, room and board, planned locations to visit, budget for individual activities, and a comprehensive cost breakdown.

Approach:

Documentation: The family will apply for passports before the trip to ensure smooth participation in the cruise.
Room and Board: The family will be on a cruise to reduce risk factors and accommodate their size. The cruise will provide room, board, food, and a general trip timeline.
Travel to/from Airport: Bill’s brother will drive the family to Miami International Airport (MIA) from their home in Pembroke Pines, FL, avoiding long-term parking costs. He will also pick them up after the trip.
Travel to Departing Seaport in Lisbon, Portugal: The family will use a dedicated shuttle to reach the commercial port of Doca de Alcantara, where they will board the cruise liner, check in, and locate their suite.
Travel to Airport from Seaport in Reykjavik, Iceland: The family will take a dedicated shuttle from the seaport to the airport, where they will check in and proceed to their designated departure gate.
Timeline and Budget: This information will be presented to the family in a chronological order within an Excel spreadsheet, alongside a budget spreadsheet showing the distribution of funds.

Stakeholder Register

Stakeholder Identification

Name	Role	Position	Contact Information
Dean Slocum	Project Manager	Oversees all aspects of project.	Phone, Email, SMS
Bill Scott	Father, Sponsor, Customer	Primary contact in establishing project details.	Phone, Email, SMS
Alexandra Scott	Mother, Sponsor, Customer	Secondary contact in establishing project details.	Phone, Email
Nick Scott	Son, Customer	Provides input.	N/A
Corey Scott	Son	Provides input.	N/A

Stakeholder Assessment

Requirements	Communication Needs	Frequency of Communication	Expectations	Influence on the Project	Interest and Power
Book Flights	High	Weekly	$7,383.00	High	High
Book Cruise	High	Weekly	$10,980.00	High	High
Passports	High	Weekly	$600.00	High	High
Transportation	Medium	Weekly	$1,500.00	Medium	Medium
Excursions	High	Weekly	$5,000.00	High	High
Souvenirs	Low	Weekly	$1,000.00	Medium	Medium
Emergency Funds	High	Weekly	$1,000.00	Low	Low

Stakeholder Classification

Interest	Power	Classification
High	High	Manage Closely
Medium	Medium	Keep Informed
Low	Low	Monitor

Work Breakdown Structure (WBS)

Project: Trip of a Lifetime
1.1 Location
1.1.1 Local Attraction
1.1.2 Weather
1.1.3 Local Knowledge
1.1.4 Possible Tours
1.2 Travel
1.2.1 Flight Tickets
1.2.2 Cruise Tickets
1.2.3 Airport Shuttles
1.2.4 Taxis
1.3 Cost
1.3.1 Flight Costs
1.3.2 Cruise Cost
1.3.3 Transportation Cost
1.3.4 Excursions
1.3.5 Souvenirs
1.3.6 Emergency Funds
1.3.7 Passport Cost
1.4 Administration
1.4.1 Passports
1.4.2 Foreign Currency
1.4.3 Travel Insurance
1.4.4 Personal Packing
1.5 Communication
1.5.1 Emergency Contacts
1.5.2 Travel Phones
1.5.3 Internet Access

Communications Matrix

Information Provider	Recipient(s)	Frequency	Medium	Location
Status Report	PM	Family	Weekly	Email	SharePoint
Booking Confirmations	PM	Family	Once	Email	SharePoint
Passport Confirmations	Family	PM	Once	Email/Mail	SharePoint

Glossary

PM: Project Manager
WBS: Work Breakdown Structure

Risk Matrix

Risk	Probability (L,M,H)	Severity (L,M,H)	Mitigation Approach
Project Manager skills not adequate	M	H	Project manager requires further training
Failure to properly manage in accordance with family’s expectations	M	H	Keep open lines of constant communication
Flight delays	M	H	Constant flight updates
Cruise delays	M	M	Constant cruise updates
Funding not properly allocated	L	H	Keep open lines of constant communication

Key:
Yellow = Low Risk
Orange = Medium Risk
Red = High Risk

References

Institute, Project Management. (2017). A guide to the project management body of knowledge (PMBOK® guide) (6th ed.). [Skillsoft version]. Available from https://capella.skillport.com/skillportfe/main.action?assetid=132589