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NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

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Capella University

NURS-FPX 6416 Managing the Nursing Informatics Life Cycle

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Executive Summary

Present Informatics Structure in the Health Organization

The present informatics structure in our health setting depends on multiple stakeholders. It comprises an information official, an Information Technology (IT) division, a data analytics team, administration, and a nursing informatics staff. The information officer manages the organization’s IT and informatics policy and strategies. The IT staff manages the organization’s technological system and ensures data safeguarding. The data analysis group plays a role in collecting, organizing, and evaluating the data and medical information. The administration manages human and financial resources to improve patient outcomes and streamline healthcare processes. Nurse informaticists manage and improve the organization’s medical record system, ensuring it complies with healthcare privacy laws (Sherifi et al., 2021). 

Recommendations for Electronic Health Record System (EHR) Implementation

Implementing the EHR system demands efficient communication, stakeholder collaboration, and informatics structure. The essential recommendations for accomplishing the EHR project include ensuring that the informatics team consists of experienced and expert specialists who can manage data, system configuration, and cybersecurity  (Lewkowicz et al., 2020). Furthermore, it is recommended that responsible personnel within the health organization, such as division heads, medical professionals like nurses and physicians, IT experts, and executives, serve as project champions to manage and encourage the staff to execute change. Moreover, ensuring the accessibility of sufficient financial and human resources, well-defined objectives, training, and continuous monitoring are vital to addressing possible difficulties while implementing an EHR system. Training improves the comprehension and expertise of staff to manage the EHR system effectively and follow the privacy rules (Ali et al., 2023).

Present Information System and Suggested Change 

Our health organization is currently using a paper-based record system, which functions effectively as medical personnel have expertise to use. It has no risk of technical or cyber-security threats and has minimal setup and maintenance expenses. Additionally, the system effectively gathers data for quality control processes (Vuokko et al., 2019). However, paper-based record systems require human resources, increase medical personnel burden, and have limited access, affecting patient treatment, quality care, and risk of resource loss in health data systems (Miandoab et al., 2023).

The stakeholders recommended implementing an EHR system in the organization. Healthcare systems are switching to digital record systems because EHR facilitates workflows, minimizes workload and medical mistakes, enhances care coordination and data security, and provides quality care to patients (Kataria & Ravindran, 2020). EHR systems are cost-effective, lowering expenditures for patients and organizations. The criteria to assess the execution plan must consider its alignment with the organization’s objectives, ease of use, user-friendliness, priority on training, compliance with the assigned funds and budget, and ability to meet the organization’s needs (Lewkowicz et al., 2020).  

Improving Patients’ Safety and Healthcare Outcomes

Implementing an EHR system is expected to improve patient safety and healthcare outcomes through improved record reliability, access, and coordinated care. The EHR system can assist in mitigating errors associated with manual records, improve information exchange, and offer a real-time Clinical Decision Support System (CDSS), maintaining patient safety (Lewkowicz et al., 2020). Furthermore, an integrated system for all medical records enhances care coordination between medical staff, resulting in comprehensive care, improved communication, and health outcomes. The CDSS element of the EHR system enhances patient safety by reducing medical errors and improving healthcare outcomes through informed decision-making (Zhao et al., 2023). 

References

Ali, S. K., Khan, H., Shah, J., & Nadeem Ahmed, K. (2023). An electronic health record system implementation in a resource limited country—lessons learned. Digital Health9, 20552076231203660. https://doi.org/10.1177/20552076231203660

Kataria, S., & Ravindran, V. (2020). Electronic health records: A critical appraisal of strengths and limitations. Journal of the Royal College of Physicians of Edinburgh50(3), 262-268. https://doi.org/10.4997/jrcpe.2020.309

Lewkowicz, D., Wohlbrandt, A., & Boettinger, E. (2020). Economic impact of clinical decision support interventions based on electronic health records. BioMed Central Health Services Research20(1), 1-12. https://doi.org/10.1186/s12913-020-05688-3

Miandoab, T. A., Samad-Soltani, T., Jodati, A., & Rezaei-Hachesu, P. (2023). Interoperability of heterogeneous health information systems: A systematic literature review. BioMed Central Medical Informatics and Decision Making23(1), 18. https://doi.org/10.1186/s12911-023-02115-5 

NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan

Sherifi, D., Ndanga, M., Hunt, T. T., & Srinivasan, S. (2021). The symbiotic relationship between health information management and health informatics: Opportunities for growth and collaboration. Perspectives in Health Information Management, 18(4). https://www.ncbi.nlm.nih.gov/pmc/articles/PMC8649705/

Vuokko, R., Mäkelä-Bengs, P., Hyppönen, H., Lindqvist, M., Doupi, P., Zandieh, S., & Savage, E. (2019). Impact of electronic versus paper-based recording before EHR implementation on health care professionals’ perceptions of EHR use, data quality, and data reuse. Applied Clinical Informatics10(02), 199-209. https://doi.org/10.1055/s-0039-1681054

Zhao, C., Liang, N., Zhang, H., Li, H., Yang, Y., Zong, X., Chen, Y., Wang, Y., & Shi, N. (2023). Harnessing the power of clinical decision support systems: Challenges and opportunities. Open Heart10(2), e002432–e002432. https://doi.org/10.1136/openhrt-2023-002432

 

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