COM FPX 1150 Assessment 4 Digital Organization and Tools for Success

COM FPX 1150 Assessment 4 Digital Organization and Tools for Success

Student Name

Capella University

COM FPX 1150 Introduction to Digital Information and Literacy

Prof. Name:

Date

Part 1: File Organization

I found the process of organizing files to be quite straightforward. In my current position, I frequently create and utilize subfolders to systematically arrange documents. I also apply this method within my email to ensure that I can quickly access important information when needed. I often observe individuals saving all their documents in a single folder labeled “Documents” and wonder how they manage to locate specific files later on. I cannot imagine functioning without a well-organized system!

Screenshot 1: Student_Life_Hagaman folder with subfolders – Policies, Tutorials, Writing Resources

Screenshot 2: Student_Life_Hagaman folder open displaying subfolders – Policies, Tutorials, Writing Resources

Screenshot 3: Subfolder Policies open displaying saved documents:

Screenshot 4: Subfolder Tutorials open displaying saved documents:

Screenshot 5: Subfolder Writing Resources open displaying saved documents:

Part 2: Digital Tools

This assignment comes at an opportune time, as I have recently begun exploring Microsoft Teams to create a centralized location for my team to store shared tip sheets, a time-off calendar, and facilitate easy communication. At the time I started this assignment, I had learned that Microsoft Teams could serve these functions but had not delved deeper into its capabilities. For context, I work at a teaching hospital that consists of two distinct entities: the healthcare or hospital side and the university or research side. Although we function as one cohesive team, accessing each other’s systems can be challenging, making it difficult to share information, documents, or collaborate on projects. I recently discovered that Microsoft Teams is accessible to both sides, which could be a significant improvement for our operations.

Upon researching Microsoft Teams, I realized it offers many features beyond what I initially understood. I can use Visio to create process maps, OneNote for organization, and manage our projects within Teams while assigning tasks to team members, which will notify them of deadlines. This platform allows everyone to access the latest updates, contribute their own updates, and upload documents for collective access. Another appealing feature is the ability to maintain a personal section on Microsoft Teams that is not shared with everyone. This space can be used to manage performance reviews, track attendance, and keep notes from one-on-one meetings with team members.

COM FPX 1150 Assessment 4 Digital Organization and Tools for Success

To learn about these features, I utilized two training resources. I conducted a Google search for Microsoft Teams and found the article “Get started with Microsoft Teams” (n.d.) on support.microsoft.com. After reviewing the features offered by Microsoft Teams and learning how to initiate its use, I found another link on the site that provided additional information, including a video titled “What Is Microsoft Teams?” (n.d.).

I assessed the credibility of these resources based on the fact that they originate from Microsoft, the company behind the product. I also downloaded Microsoft Teams through the link recommended by my organization. Upon opening the application for the first time, I encountered a link that directed me to the same site, reinforcing its credibility.

For my second digital tool selection, I chose to investigate Headspace, as I had not previously heard of it. I found several articles addressing questions about how to use Headspace, what it is, and its various functions (Using Headspace). These resources were located at https://help.headspace.com/hc/en-us/categories/202463367-Using-Headspace, which I consider a credible source since it is the official webpage for Headspace.

COM FPX 1150 Assessment 4 Digital Organization and Tools for Success

After reviewing the help center page to learn about Headspace and its applications, I visited the homepage for further exploration. I discovered numerous articles related to stress and how meditation can enhance self-awareness and stress management. Since I had not used Headspace before and had little experience with meditation apps, I decided to try an introductory exercise. I clicked on the link for “Stress 101,” which seemed suitable for beginners like myself (https://www.headspace.com/stress/stress-101). I found the experience engaging; as I followed the instructions, I began to close my eyes, and shortly after, the instructions suggested that I could do so if I wished. The beginner video lasted just over a minute, but it left me eager to try more exercises. While there are free features within the app, accessing the full version requires a subscription. I will need to consider this further and explore other free options, but overall, I can see how Headspace could assist in resetting and alleviating the stress our minds create.

References

Get started with Microsoft Teams. (n.d.). Support.microsoft.com. https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-b98d533f118e-4bae-bf44-3df2470c2b12

Stress 101. (n.d.). Headspace. https://www.headspace.com/stress/stress-101

Using Headspace. (n.d.). Review of Using Headspace. Retrieved October 3, 2023, from Headspace.com. https://help.headspace.com/hc/en-us/categories/202463367-Using-Headspace

Video: What is Microsoft Teams? (n.d.). Support.microsoft.com. https://support.microsoft.com/en-us/office/video-what-is-microsoft-teams-422bf3aa9ae8-46f1-83a2-e65720e1a34d