D268 Task 2 – Communication Strategies for Conflict Resolution

D268 Task 2 – Communication Strategies for Conflict Resolution

Student Name

Western Governors University

D268 Introduction to Communication: Connecting with Others

Prof. Name:

Date

Section A

A1. Describe 1–2 interpersonal communication behaviors that you observed in the video for each character and how each of these behaviors escalated the conflict.

In the observed scenario, both Raymond and Jenna displayed distinct interpersonal communication behaviors that contributed to the escalation of conflict between them.

Raymond approached Jenna with visible frustration and a defensive attitude. His closed body language, specifically crossing his arms and maintaining a rigid posture, reflected resistance and unwillingness to engage in open dialogue. This nonverbal behavior immediately created a communication barrier, signaling his lack of receptiveness to collaboration. Moreover, Raymond’s tendency to assign blame to the pharmacy department for medication delays further intensified the tension. His accusatory tone shifted the focus from problem-solving to defensiveness, which hindered constructive communication.

Jenna initially responded with a relatively composed demeanor, attempting to maintain professionalism in her interaction with Raymond. However, as the conversation progressed, her nonverbal cues, such as raising her eyebrows and crossing her arms, mirrored Raymond’s defensive posture. These mirrored behaviors demonstrated emotional contagion, where one individual’s negative body language triggers a similar response in another (Burgoon et al., 2016). While Jenna attempted to defend her department, her shift from openness to defensiveness exacerbated the conflict, transforming a potentially collaborative discussion into a confrontational exchange.

Table 1

Observed Interpersonal Behaviors and Their Impact on Conflict Escalation

A2. For each of the behaviors identified in part A1, provide alternative behaviors that could have been used to de-escalate the conflict.

To effectively de-escalate the conflict, both Raymond and Jenna could have utilized more constructive communication strategies grounded in emotional intelligence and active listening.

Raymond could have benefited from emotional self-regulation before engaging in the conversation. Using the “stop and think” method or taking a brief pause to collect his thoughts would have allowed him to express his concerns without transferring frustration onto Jenna. Additionally, adopting open body language, such as maintaining an uncrossed posture and steady eye contact, would have conveyed receptivity and respect. Raymond could have also utilized a calmer tone of voice and fact-based communication, which might have encouraged Jenna to engage in collaborative problem-solving rather than defensiveness.

Jenna, on the other hand, could have strengthened the conversation’s tone by maintaining her initial composure and using empathic listening. Demonstrating understanding through validating Raymond’s perspective—such as saying, “I understand the nursing department is facing heavy workloads and layoffs, and I want to collaborate to find a sustainable solution”—would have conveyed empathy while maintaining professionalism. By acknowledging Raymond’s challenges, Jenna could have fostered a cooperative environment that prioritized mutual understanding over departmental blame.

Table 2

Alternative Communication Behaviors to De-escalate Conflict

Section B

B. Recommend how each of the characters in the video could have managed and resolved the conflict through the framework of negotiation, specifically addressing each of the following stages of negotiation:

Pre-Negotiation

Before initiating the conversation, Raymond should have engaged in emotional preparation by identifying and regulating his frustration. Preparing a clear problem statement and considering potential solutions before meeting Jenna would have allowed him to express his concerns more rationally. Recognizing that emotions can distort communication, he could have approached Jenna with a focus on mutual departmental improvement rather than blame.

Jenna appeared more composed; however, she lacked preparation in anticipating Raymond’s emotional reaction. She could have planned proactive strategies by outlining key discussion points and potential compromises. For instance, she might have identified specific areas where the pharmacy could support nursing during workload surges. Such pre-negotiation planning could have positioned her as a collaborative partner rather than a defensive respondent.

Opening

During the opening stage, Raymond failed to establish a cooperative tone. His body language and emotional intensity prevented the development of trust. If he had expressed his concerns using objective data and shown openness to discussion, the conversation might have set a more constructive tone.

Jenna, while initially receptive, allowed her defensiveness to surface after Raymond’s accusatory remarks. A more productive approach would have been to maintain neutrality, acknowledge Raymond’s emotions, and invite him to share specific examples of the issues faced. This approach would have demonstrated her willingness to engage collaboratively and manage conflict effectively.

Exploration

In the exploration phase, both individuals could have focused on understanding mutual interests rather than asserting positions. Raymond could have demonstrated active listening by acknowledging Jenna’s points and clarifying his department’s constraints without judgment. Articulating what was at stake for both sides could have encouraged mutual empathy and reduced departmental tension.

Jenna could have asked open-ended questions to explore solutions collaboratively. For example, she might have said, “How can we adjust processes to reduce workload without affecting pharmacy timelines?” Such inquiry-based dialogue fosters shared ownership of solutions and creates opportunities for mutual understanding.

Bargaining

During bargaining, both parties needed to transition from emotion-based reactions to solution-oriented negotiation. Raymond could have proposed actionable strategies, such as scheduling brief interdepartmental check-ins or reallocating tasks during peak hours. Maintaining composure during this stage would have modeled professional integrity.

Jenna could have reciprocated by sharing her department’s limitations and possible solutions transparently. A joint problem-solving mindset would have helped both parties develop balanced and achievable agreements.

Agreement

In the agreement phase, both Raymond and Jenna could have focused on implementing shared solutions. Raymond might have suggested conducting training sessions to help nursing staff understand pharmacy procedures, thereby minimizing medication delays. Meanwhile, Jenna could have committed to improving workflow efficiency within the pharmacy by ensuring timely medication processing. By prioritizing interdepartmental collaboration, they could have established an environment of ongoing communication and trust.

Section C

C. Acknowledge sources, using in-text citations and references, for content that is quoted, paraphrased, or summarized.

References

Burgoon, J. K., Guerrero, L. K., & Floyd, K. (2016). Nonverbal communication. Routledge.

Goleman, D. (2018). Working with emotional intelligence. Bantam.

Lewicki, R. J., Barry, B., & Saunders, D. M. (2020). Negotiation (8th ed.). McGraw-Hill Education.

D268 Task 2 – Communication Strategies for Conflict Resolution

Rogers, C. R., & Farson, R. E. (2015). Active listening. Martino Fine Books.